A great event begins with selecting a great venue. When you choose the perfect venue, it adds character to your event and brings it to life. The right venue will help your attendees make lasting memories whether you’re holding a convention or a performance.
What are the keys to a terrific event venue? Don’t forget these four factors:
When event attendees look for a hotel, they naturally search in the neighborhoods around your venue. A good location is convenient to a number of quality accommodations. Remember: Not all attendees will want to rent a car, particularly if the event is three days long or less — so access to convenient public transportation can help them plan an itinerary.
What mood do you want your event to convey? With the right touches, a good venue can transform into an elegant space for an intimate soiree, a sleek high-tech wonderland, or anything in between. Make sure the decor, architecture, customer service, and layout meet your needs before you commit – but never hesitate to bring your own spark of creativity.
Good amenities are crucial! If you’ll be hosting many different speakers, make sure your venue can provide or accommodate the technology they will need. If you’ll be providing lunch or dinner for your attendees, check in with the catering staff and be sure they can prepare a suitable menu. The best venue centralizes everything you need so you can focus on the big picture.
When you have hundreds or even thousands of attendees, costs can quickly become a factor. Use the size of your group to your advantage by negotiating volume discounts from service providers – including potential venues. Reaching out to multiple venue options will help you negotiate in your best interests by giving you an understanding of the local price range.
A venue is an essential part of any successful function, so it’s a good idea to start your search early. Many large non-profits and other organizations publicize the venues where they’ve held meetings in the past. You can go a step beyond Yelp or the average Google search by reaching out to their event planning staff. Also, consider talking to event planning consultants in the area.
All events are different, and every venue has something to offer. Form a clear vision of what you want, and you’ll be on the road to success!
If you are looking for an event venue in North County San Diego, The Centre has great spaces! Contact us today to inquire about our venue and meeting spaces!
Another post from The Centre you might enjoy is “4 Tips for Hosting a Corporate Fundraising Event.”
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